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Parent information

Greetings Summer Field Study Participants and Parents!

Though it seems that Spring has barely begun, it is time to start turning our thoughts in earnest toward making serious preparations for our Summer Field Study experience that is less than three months away. We have been busy making plans and will continue to do so between now and our departure in June. Please read this letter carefully as it contains a host of important details. We would like to draw your attention to the following items:

Parent Meetings
We have scheduled two parent/student informational meeting nights. We consider it essential that either a student or a student’s parents, preferably both, attend one of these informational meetings. At these meetings, we will distribute equipment bags. We will also answer questions regarding clothing and other items needed for the trip. We will be distributing an itinerary with phone numbers and locations of our group through the duration of the trip and information regarding acquisition of backcountry food. In addition, there will be ample opportunity for questions and answers regarding the entire program. The meeting times, dates, and location are as follows:

Wednesday, May 9 -- Roncalli Cafeteria -- 7:00-8:30 PM
Tuesday, May 15 -- Roncalli Cafeteria -- 7:00-8:30 PM

Please plan to attend one of these evenings to maximize the benefits offered to students through this program.

Balance Due
Allow this letter to serve as a reminder that the balance of the trip fee is due on Friday, May 11. If you have followed the normal payment schedule outlined in the previous mailings, the balance due is $800. Checks should be made payable to Classic Field Adventures and, along with the enclosed release forms, sent to:

Roncalli High School
Attn: Summer Field Study
3300 Prague Road
Indianapolis, IN 46227

Release Forms and More Release Forms
You will find enclosed several release forms that are required for your son
or daughter to participate in the trip. Please note that there are two slightly different medical release forms. Only one is to be completed depending upon the age of the student. Should the student be turning eighteen on the trip please complete the “under eighteen” form only. Also please note that the medical release form waiver requires the signature of a notary public. This assures our ability to authorize medical treatment in the event of an emergency. The Code of Conduct form notes that if a student must be suspended from the trip for reasons relating to violation of discipline/safety codes the expense of the trip home will be assumed by the student and/or the student’s family. These incidents have been very rare, but we want to be up front with you about the responsibility to bear this cost.

Additionally, there is a standard Roncalli Field Trip permission form required for all archdiocesan school trips. The completed forms are also due to the same address as above by May 11th.

Rockclimbing Training
For those of you participating in the rockclimbing phase of the program, we have the following dates, location, and times scheduled for classroom training sessions:

Monday, April 30 -- Roncalli Room 111 - 6:30-9:30 PM
Tuesday, May 8 -- Roncalli Room 111 - 6:30-9:30 PM

You must attend a classroom session prior to a field training session and you must attend field training prior to climbing in Colorado. Details of the field training experience will be distributed at the classroom sessions. The field training dates are as follows:

Saturday, May 19 - 5:00 AM-7:00 PM Departing from Roncalli
Wednesday, June 6 - 8:00 AM-4:00 PM* Departing from Roncalli

*This will be an indoor training session. The climbing is on an artificial climbing wall approximately thirty-five feet high.

If you have not registered for the rockclimbing phase of the program but would like to participate, you may still do so. A sheet explaining all of the options is enclosed.

Physical Conditioning
A couple of days ago we sent out an e-mail message on the requirements and testing dates for those considering the trans-Canyon hike. Whether you are going to try to attempt this or not, it is not too early to start conditioning yourself physically for our expidition. Exercising three or four times a week for forty-five minutes to an hour will make a big difference in your stamina and thereby allow you to have a more pleasant experience on the many hikes and adventure activities we have scheduled. If you are involved in a spring athletic activity you are probably getting enough exercise to get maximum enjoyment out of the trip. Foot conditioning is important as well. If you are buying new boots for the trip be sure to buy them with plenty of time to break them in on conditioning hikes or walks through the neighborhood. Blisters can be very painful and can seriously curtail your ability to participate in our many activities. The good news is that they are easily avoidable with a little bit of preparation.

Tent Information and Tent Partners
We have enclosed a roster of current Summer Field Study participants. We are hopeful that this will allow you to collaborate on plans for sharing a tent. We have also enclosed an equipment list and a sheet listing some factors to consider when choosing a tent for Summer Field Study. At the parent information meetings we will be gathering information regarding your plans (name/s) for one or more tent partners. We also have a good system for pairing those students who are looking for a tent partner but do not have one yet. We will explain this at the parent information meetings as well. You may also submit your tent partner plans to us on our website.

Outdoor Gear Providers
Along the line of expenses, there are two exceptionally good sources of value for camping equipment, rain gear, and outdoor footwear that many of our staff and students have had very good experiences with. These are mail-order houses which have catalogues available and detailed websites.

Recreational Equipment Incorporated (REI) Campmor
1700 45th Street East P.O. Box 700-B
Sumner, Washington 98390 Saddle River, New Jersey 07458
1-800-426-4840 1-800-226-7667
www.rei.com www.campmor.com

REI is actually a co-op that charges a one-time fee of $15.00 for a lifetime membership. At the end of each year, members get a dividend check from the company’s profits. The dividend usually amounts to about 10% of what a member has spent through the co-op for the past year.

Call If You Need Us
If you have any questions prior to the informational meetings or the rockclimbing classroom sessions feel free to give me a call. The best number to reach me at is
317-788-5580.

We are looking forward to a terrific time of celebrating the gift of life! I hope you are as well!

Sincerely,

Joe Hollowell